![]() Can you personalize meeting rooms? Some online meeting tools allow you to personalize your “meeting rooms” to be consistent with company branding and tone.This is a huge time-saver and will guarantee that attendees won’t miss or forget about your meeting. Does it sync meeting invitations with your calendar? Look for an online meeting tool that will sync meeting invitations with your calendar.This is a helpful tool for larger meetings when you don’t want multiple people to interrupt with questions. Does it have chat capabilities? A lot of online meeting tools allow attendees to type comments and questions in real-time.Can it record your meetings? This is a useful tool if some invited attendees were unable to join the meeting in real-time or if attendees want to be able to review the recording after the fact.PMI says choosing the right platform is the key to success. Here are a few questions to ask when reviewing virtual meeting tools: There are many different options in the marketplace for hosting your virtual meetings. Choosing the Right Virtual Meeting Platform Virtual meetings allow companies to continue operating in times of crisis. By setting up the technology to host meetings virtually, you can be prepared for any situation that might prevent in-person meetings. Then there are times when virtual is the only option. Virtual meetings provide an effective way to save your company money and to reduce your travel spend. It does not always make fiscal sense to fly in a teammate for a quick meeting or to arrange travel plans for a customer to ask a few questions. If you need to schedule an impromptu meeting to answer questions or talk logistics, a virtual meeting is a time-friendly and cost-effective way to do so. Sometimes it doesn't make sense to travel to a prospective client's office or to invite them to your office for a meeting. Meetings with External Customers or Clients Being able to talk to remote teammates “face-to-face” virtually allows for the kind of real-time conversation and problem-solving that email doesn’t. ![]() Without the option of virtual meetings, it would be very challenging to communicate effectively with these employees. Here are some scenarios where it is beneficial to host a virtual meeting: Remote Team MembersĪt Cvent, we are used to working on teams with colleagues who are based remotely or out of different offices. Virtual meetings tend to be simpler and can be organized much more quickly. There are keynote speakers to book, sessions to plan, and attendee registrations to collect.
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